Notice to attend the Annual General Meeting of BioGaia AB
BioGaia AB (publ) will hold its Annual General Meeting at 4:00 p.m. on Tuesday, 6 May 2014, at Lundqvist & Lindqvist Klara Strand Konferens, Klarabergsviadukten 90, in Stockholm. The doors will be opened for registration at 3:30 p.m. Registration will end at 4:00 p.m.
Right to participate
In order to participate in the Annual General Meeting (AGM), shareholders must be recorded in the register of shareholders maintained by Euroclear Sweden AB no later than Tuesday 29 April 2014 and must provide notice of participation to the company no later than 4:00 p.m. on Friday 2 May 2013. Notification can be made by mail to BioGaia AB (publ), Box 3242, SE-103 64 Stockholm, Sweden, by telephone +46 (0)8-555 293 00, by fax +46 (0)8-555 293 01 or by e-mail to firstname.lastname@example.org. The notification should include the shareholder’s name, personal or corporate identity number, address, telephone number, registered shareholding and the names of any proxies or assistants.
In order to vote in the AGM, shareholders whose shares are registered in the name of a trustee must temporarily re-register the shares in their own name. Such re-registration must be completed no later than Tuesday 29 April 2014.
Form of proxy
Shareholders who are represented by a proxy must submit a dated form of proxy. If the form of proxy is submitted by a legal entity, a copy of the certificate of registration or other proof of authorisation for the legal entity must be attached. A form of proxy can be downloaded from the company’s website www.biogaia.se. An original form of proxy and, where appropriate, a certificate of registration or other proof of authorisation should be received by the company at the above address no later than Friday 2 May 2014.
1. Opening of the Meeting.
2. Election of the Chairman of the Meeting.
3. Drawing up and approval of the voting list.
4. Approval of the agenda.
5. Election of one or two minutes-checkers.
6. Determination as to whether the Meeting has been duly convened.
7. Address by the President.
8. Presentation of the annual report, the audit report, the consolidated financial statements and consolidated audit report.
9. Resolution’s regarding:
a) Adoption of the income statement and balance sheet and the consolidated income statement and balance sheet,
b) Appropriation of the company’s earnings according to the adopted balance sheet,
c) Discharge from liability for the Board of Directors and the President.
10. Presentation of the Nominating Committee’s proposals regarding items 11- 16 below.
11. Resolution regarding the number of Board members.
12. Determination of fees to be paid to the Board of Directors and auditors.
13. Election of Board members.
14. Election of the Board Chairman.
15. Election of Auditor
16. Resolution regarding the Nominating Committee
17. The Board’s proposal for resolution regarding principles for remuneration to senior executives.
18. Closing of the Meeting
The Nominating Committee’s proposals regarding items 2 and 11-16 in the agenda.
The Nominating committee has been formed in accordance with the decision of the AGM and the ownership conditions at 30 June 2013, and consists of Per-Erik Andersson, representing Annwall & Rothschild Investment AB, the company’s largest shareholder, Allan Ladow, representing Sebastian Jahreskog, the company’s second largest shareholder, and Board Chairman David Dangoor, the company’s third largest shareholder.
The Nominating Committee proposes the following regarding items 2, 11 12, 13, 14-16 on the agenda:
Item 2 - Election of the Chairman of the Meeting
Attorney Peter Vennerstrand.
Item 11 - Resolution regarding the number of Board members
Eight (8) regular Board members with no (0) deputies.
Item 12 - Determination of fees to be paid to the Board of Directors and auditors
The Board Chairman shall receive SEK 300,000 and the other Board members not employed by the company shall receive SEK 150,000 each. Auditors’ fees shall be paid according to approved account.
Item 13 - Election of Board members
Re-election of Jan Annwall, David Dangoor, Stefan Elving, Inger Holmström, Paula Zeilon and Jörgen Thorball (Thomas Flinck has declined re-election).
New election of Brit Stakston and Jan Litborn.
A detailed description of the members of the Board members proposed for re-election is provided in the 2013 annual report and on the company’s website www.biogaia.com.
Motivation and description of the Board members proposed for new election will be provided on the company´s website www.biogaia.com not later than 15 April 2014.
Item 14 - Election of the Board Chairman
Re-election of David Dangoor.
Item 15 – Election of Auditor
Re-election of the registered Accounting firm Grant Thornton Sweden AB.
Item 16 - Resolution regarding the Nominating Committee
The Board Chairman shall convene the three largest shareholders in the company, each of which shall have the right to appoint a member to the Nominating Committee together with the Board Chairman. In determining the composition of the Nominating Committee, the largest shareholders in terms of voting power shall be based on the ownership conditions at 30 June 2014. The Nominating Committee shall be chaired by the member representing the largest shareholder on this date. If any of the three largest shareholders should waive this right, the shareholder next in order of voting power shall be given the opportunity to appoint a member. The names of the shareholder representatives shall be announced as soon as they are appointed, although no later than six months prior to the 2015 Annual General Meeting. The mandate period of the Nominating Committee shall extend until such time as the new Nominating Committee has been appointed.
Should the ownership composition change in such a way that the shareholder represented by a member of the Nominating Committee is no longer among the three largest shareholders in terms of voting power, the Nominating Committee may, if deemed appropriate, remove such member and the shareholder next in order of voting power shall be given the right to appoint a member to the Nominating Committee. The same applies of a member of the Nominating Committee should leave the Nominating Committee for other reasons.
The Nominating Committee shall prepare proposals on the following matters to be put before the 2015 AGM for decision:
a) recommendations for election a Chairman of the AGM
b) recommendations for election of Board members
c) recommendations for election of the Board Chairman
d) recommendation of Board fees
e) recommendation of auditor
f) recommendation of auditor’s fees
g) recommendations for the Nominating Committee ahead of the 2016 AGM.
The Board’s proposals for resolution regarding items 9b and 17 on the agenda.
Item 9 b – Appropriation of the company’s earnings
The Board of Directors and President propose that the shareholders be paid a dividend of SEK 7 per share, with the record date on 9 May 2014. Dividends are expected to be disbursed by Euroclear Sweden AB on 14 May 2014. In view of the proposed dividend, the Board has issued a separate statement in accordance with Chapter 18, Section 4, of the Swedish Companies Act (SFS 2005:551)
Item 17 - The Board’s proposal for resolution regarding principles for remuneration to senior executives
The Board of Directors proposes that the AGM approve the following guidelines for remuneration and other terms of employment for senior executives in the Group. These principles apply to employment contracts entered into after the decision of the AGM and in the event that changes are made in the existing terms after this date.
It is of fundamental importance for the Board that the principles for remuneration and other terms of employment of senior executives in the Group create long-term motivation and enable the company to retain competent employees who work to attain maximum shareholder and customer value. In order to achieve this, it is vital to uphold fair and internally balanced terms that are market-based and competitive with respect to the structure, scope and level of remuneration. The total remuneration package for the affected individuals should contain a well balanced mix of fixed salary, variable remuneration, long-term incentive schemes, pension benefits, other benefits and terms of notice/termination benefits.
Fixed salary – Fixed salary shall be differentiated on the basis of the individual’s role and responsibilities, as well as the individual’s competence and experience in relevant positions.
Variable remuneration – Variable remuneration shall be equal to not more than 25% of the total remuneration.
Long-term incentive schemes – Every year, the Board of Directors shall evaluate whether a share-based or share price-based incentive scheme should be proposed to the AGM. Other types of long-term incentive schemes can be decided on by the Board. Any remuneration in the form of long-term incentive schemes shall be consistent with generally accepted practices in the respective market.
Pensions – Senior executives who are entitled to pension benefits shall have pension agreements of the defined contribution type. The mandatory age of retirement for the senior executives who are Swedish citizens is 65 years, and for others according to the pension rules in their respective countries. The amount of benefit payable depends on the amount payable under the pension agreements in force.
Other benefits – Other benefits shall be of limited value in relation to the other remuneration and shall be consistent with general norms in the respective geographic market.
Terms of notice and termination benefits – The President and the company have a mutual period of notice of 18 months. The company’s Vice President(s) shall have a corresponding period of notice of six months, and other senior executives three months.
The Board of Directors proposes that the Board be authorised to deviate from the above proposed guidelines in individual cases when there is special reason to do so.
Number of shares/votes and AGM documents, etc.
The total number of shares in the company on the record date amounts to 17,270,962, consisting of 740,668 class A shares and 16,530,294 class B shares, carrying a combined total of 23,936,974 votes.
At the AGM, if any shareholder should so request and the Board feels that this can be done without significant damage to the company, the Board of Directors and the President shall provide disclosures about conditions that could affect the assessment of items on the agenda and conditions that could affect the assessment of the company’s or a subsidiary’s financial situation and the company’s relationship to other group companies.
The financial statements and audit report have been sent to the shareholders in March 2014. These documents, the Board of Directors’ complete proposals for resolution regarding item 17 above, the Nominating Committee’s proposal according to the above and motivated opinion, the auditor’s statement on compliance with Board’s principles for remuneration to senior executives, the Board’s report in respect of the proposed appropriation of earnings and proposed conditions for payment of dividends, a motivated statement in accordance with Chapter 18, Section 4 of the Swedish Companies Act (2005:551) and a proxy form will be available at the company starting on 15 April 2014 and will be sent to all shareholders who so request and who provide their mailing address. The documents will also be posted on the company’s website www.biogaia.se.
Stockholm, April 2014
The Board of Directors of BioGaia AB (publ)
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BioGaia has published this information in accordance with the Swedish Securities Market Act. The information was issued for publication on 7 April, 2014 3:30 pm CET.